Ready-to-use templates for EU Declaration of Conformity, Responsible Person mandates, safety warnings, and more. Copy, customize, and apply to your products.
Copy these templates and customize for your products. For automated management across your entire catalogue, use GPSR Compliance Pro.
EU Declaration of Conformity
A ready-to-use Declaration of Conformity template that covers all GPSR-required fields.
A ready-to-use Declaration of Conformity template that covers all GPSR-required fields. Replace the bracketed placeholders with your actual product and company information.
EU DECLARATION OF CONFORMITY============================================================1. MANUFACTURER INFORMATION
Manufacturer: [Company Name]
Address: [Full postal address]
Country: [Country]
Email: [contact@company.com]
Phone: [+00 000 000 0000]2. PRODUCT IDENTIFICATION
Product: [Product name / model]
Identification: [Serial / batch / model number]
Description: [Brief product description]
Photo reference: [Attached / see Annex A]3. EU RESPONSIBLE PERSON (if applicable)
Name: [RP company or individual name]
Address: [EU postal address]
Email: [rp@eucompany.eu]4. DECLARATION
This declaration of conformity is issued under the sole
responsibility of the manufacturer.
The object of the declaration described above is in
conformity with the relevant Union harmonisation
legislation:
- Regulation (EU) 2023/988 (General Product Safety)
- [Additional applicable directives, e.g.:]
- [2014/35/EU (Low Voltage Directive)]
- [2014/30/EU (EMC Directive)]
- [EN 71-1:2014 (Toy Safety)]5. REFERENCES TO STANDARDS APPLIED
- [EN ISO XXXXX:20XX]
- [EN XXXXX:20XX]6. SIGNATURE
Signed for and on behalf of: [Company Name]
Name: [Full name of signatory]
Position: [Title / role]
Date: [DD/MM/YYYY]
Place: [City, Country]
Signature: ________________________
Template 2: EU Responsible Person Mandate
Written mandate template to formally appoint your EU Responsible Person under GPSR Article 16. Both parties must sign this document.
MANDATE FOR EU RESPONSIBLE PERSONUnder Regulation (EU) 2023/988, Article 16============================================================A. APPOINTING ENTITY (Manufacturer / Importer)
Company name: [Manufacturer / Importer company name]
Registered addr: [Full address including country]
Registration no: [Company registration number]
Contact person: [Name and title]
Email: [email@manufacturer.com]B. APPOINTED EU RESPONSIBLE PERSON
Company name: [EU-based RP company name]
Registered addr: [EU postal address]
Registration no: [EU registration number]
Contact person: [Name and title]
Email: [contact@rp-company.eu]C. SCOPE OF MANDATE
This mandate covers the following products:
- [Product category 1 / All products]
- [Product category 2]
- [Product category 3]
Applicable markets: All EU/EEA member states.
D. OBLIGATIONS OF THE RESPONSIBLE PERSON
The Responsible Person shall:
1. Verify that the EU declaration of conformity and
technical documentation have been drawn up.
2. Keep the declaration of conformity available for
market surveillance authorities for 10 years.
3. Provide information and documentation to national
authorities upon reasoned request.
4. Inform the manufacturer of non-compliance issues.
5. Cooperate with market surveillance authorities on
corrective actions.
E. DURATION AND TERMINATION
Effective date: [DD/MM/YYYY]
Duration: [Indefinite / Fixed term until DD/MM/YYYY]
Notice period: [X months written notice]F. SIGNATURES
For the Manufacturer: For the Responsible Person:
Name: [Name] Name: [Name]
Title: [Title] Title: [Title]
Date: [DD/MM/YYYY] Date: [DD/MM/YYYY]
Signature: ____________ Signature: ____________
Template 3: Safety Warning Templates
Pre-written safety warning texts for common product categories. Select the warnings relevant to your product and add them to your product pages.
Choking Hazard
WARNING: CHOKING HAZARD — Small parts. Not suitable for children under 3 years. This product contains small parts that may be swallowed or inhaled. Keep away from young children. Adult supervision recommended.
Electrical Safety
WARNING: ELECTRICAL HAZARD — Risk of electric shock. Do not use near water or in wet conditions. Disconnect from power supply before cleaning or servicing. Use only with the voltage specified on the product label. Do not modify or repair the power cord.
Chemical Composition
WARNING: This product contains chemical substances as listed in the Safety Data Sheet (SDS). Avoid prolonged skin contact. In case of skin irritation, wash with plenty of water and seek medical advice. Keep out of reach of children. Refer to product label for full composition details.
Adult Supervision Required
WARNING: This product is intended for use under direct adult supervision only. Not suitable for unsupervised use by children under 14 years. Ensure an adult is present at all times during use. Read all instructions before use and retain for future reference.
Sharp Edges
WARNING: SHARP EDGES — This product contains sharp edges or pointed parts. Handle with care. Risk of cuts or puncture injury. Keep out of reach of children. Use protective equipment where recommended. Inspect product before each use.
Battery Safety
WARNING: BATTERY HAZARD — Contains batteries. Do not ingest. Risk of chemical burns if swallowed. Keep new and used batteries away from children. If a battery is swallowed, seek immediate medical attention. Replace batteries only with the type recommended by the manufacturer. Dispose of batteries responsibly.
Skip the Manual Work
GPSR Compliance Pro automates safety warnings, manufacturer data, and compliance documents across your entire PrestaShop catalogue.
Template for the product safety information section that must appear on your product page. This structured format ensures you include all GPSR-required data.
PRODUCT SAFETY INFORMATION============================================================PRODUCT IDENTIFICATION
Product name: [Product name as sold]
Model / Type: [Model number or type designation]
Batch / Serial no: [Batch or serial number]
Barcode (GTIN/EAN): [0000000000000]MANUFACTURER
Name: [Manufacturer legal name]
Address: [Full postal address]
Email: [manufacturer@email.com]
Website: [https://manufacturer.com]EU RESPONSIBLE PERSON (if non-EU manufacturer)
Name: [RP legal name]
Address: [EU postal address]
Email: [rp@email.eu]SAFETY WARNINGS[Insert applicable warnings from Template 3]COMPLIANCE DOCUMENTS
- EU Declaration of Conformity: [Available / Link]
- Test reports: [Available on request]
- User manual / instructions: [Included / Link]TRACEABILITY
Country of origin: [Country of manufacture]
Date of manufacture: [MM/YYYY or batch date code]CONTACT FOR SAFETY CONCERNS
Report product safety issues to:
Email: [safety@company.com]
Phone: [+00 000 000 0000]
Template 5: GPSR CSV Import Template
Ready-to-use CSV template for bulk importing GPSR data into PrestaShop. Compatible with GPSR Compliance Pro's column-mapping wizard. Copy the header row and fill in your product data.
CSV HEADER ROW------------------------------------------------------------
product_id,manufacturer_name,manufacturer_address,manufacturer_email,responsible_person,rp_address,rp_email,warning_codes,document_types
EXAMPLE DATA ROW------------------------------------------------------------
1234,"Acme GmbH","Industriestr. 10, 10115 Berlin, Germany","info@acme.de","EU Safety Partners SL","Calle Mayor 5, 28001 Madrid, Spain","contact@eusafety.es","CHOKING_SMALL_PARTS,BATTERY_HAZARD","DOC,TEST_REPORT"
COLUMN REFERENCE------------------------------------------------------------
product_id Your PrestaShop product ID
manufacturer_name Legal name of the manufacturer
manufacturer_address Full postal address
manufacturer_email Contact email
responsible_person EU Responsible Person name
rp_address RP postal address within the EU
rp_email RP contact email
warning_codes Comma-separated warning codes:
CHOKING_SMALL_PARTS
ELECTRICAL_HAZARD
CHEMICAL_COMPOSITION
ADULT_SUPERVISION
SHARP_EDGES
BATTERY_HAZARD
FLAMMABLE
STRANGULATION_RISK
document_types Comma-separated document types:
DOC (Declaration of Conformity)
TEST_REPORT
USER_MANUAL
SDS (Safety Data Sheet)
NOTES------------------------------------------------------------
- Wrap fields with commas in double quotes
- Use UTF-8 encoding for special characters
- Leave fields empty (not null) for N/A values
- Multiple warning codes separated by commas
within the same quoted field
Template 6: GPSR Compliance Audit Worksheet
Self-audit worksheet to assess your store's GPSR compliance status product by product. Go through each item and check whether the requirement is met.
Manufacturer name and postal address on every product page
Manufacturer email address provided for each product
EU Responsible Person assigned for non-EU manufactured products
RP name, EU address, and email on relevant product pages
Product identification (model/serial/batch) shown per product
Barcode or GTIN number present for traceability
Applicable safety warnings displayed per product category
Hazard pictograms shown where required
Declaration of Conformity available on request per product
Product images include required safety markings
Country of origin indicated for all products
User manuals or safety instructions linked or attached
Contact channel for safety concerns publicly accessible
Product recall notification process documented
Supplier agreements include GPSR data obligations
Records retained for minimum 10 years per GPSR
AUDIT SUMMARY------------------------------------------------------------
Total items checked: [__ / 16]
Compliant items: [__]
Non-compliant items: [__]
Priority actions needed: [List actions here]NOTES------------------------------------------------------------[Document any exceptions, partial compliance,
or actions already in progress]
Reviewed by: [Name] Date: [DD/MM/YYYY]
Next review: [DD/MM/YYYY]
Frequently Asked Questions
These templates cover the fields and structure required by EU Regulation 2023/988, but they are starting points, not legal documents. The actual content you fill in — product descriptions, applicable standards, responsible person details — determines legal compliance. We strongly recommend having your completed documents reviewed by a qualified compliance professional or legal advisor familiar with EU product safety law.
Under GPSR, manufacturers must be able to provide a Declaration of Conformity for every non-food consumer product placed on the EU market. If you sell products from multiple manufacturers, each manufacturer is responsible for issuing their own DoC. As a retailer, you should request these documents from your suppliers and make them available to customers and market surveillance authorities upon request.
The CSV import template is specifically designed for use with GPSR Compliance Pro's column-mapping import wizard. Fill in your product data, upload the CSV, map the columns to GPSR fields, and the module applies all data across your catalog in minutes. For the text-based templates (DoC, mandate, warnings), you can paste the completed text into the module's document and warning fields.
The templates cover the most common consumer product categories: toys, electronics, chemicals and cosmetics, products with sharp edges, battery-powered items, and products requiring adult supervision. For highly specialized products (medical devices, pyrotechnics, PPE), sector-specific EU directives apply and may require additional or different warnings beyond what GPSR mandates.
Replace all placeholder text in brackets (e.g., [Company Name], [Product name]) with your actual information. Remove any sections that do not apply to your products and add any product-specific requirements. For safety warnings, select only the warnings relevant to your product category and add any hazard-specific text required by applicable EU standards.
Templates Get You Started. The Module Gets You Compliant.
GPSR Compliance Pro automates manufacturer data, responsible person management, safety warnings, compliance documents, and CSV import across your entire PrestaShop catalogue.
These templates are provided as starting points. They do not constitute legal advice. Consult with a qualified compliance professional for your specific situation.